APOSTOLIC FAITH CHURCH
Transportation Security and Safety
It is the purpose of the Apostolic Faith Church to follow safety policies and procedural guidelines that reduce the possibility of accidents and facilitate the safe operation of vehicles used to transport participants to and from church-sponsored events.
Transportation Security and Safety - Policy, Purpose, and Administration - 3.1
Policy: It is the policy of the Apostolic Faith Church to maintain and operate church-owned vehicles as safely as possible.
Purpose: To follow safety policies and procedural guidelines that reduce the possibility of accidents and facilitate the safe operation of vehicles used to transport participants to and from church-sponsored events.
Administration: The pastor or an appointee is responsible for the implementation of safety procedures for transportation providers and for ensuring the proper maintenance of church-owned vehicles.
Transportation Staff Requirements - 3.2
Each year many thousands of lives are lost in vehicle accidents in the United States. Most of these accidents occur as a result of basic safety violations or poor maintenance practices. Of course, there is no foolproof formula to ensure safety on the road. However, there are steps that can be taken to reduce the possibility of accidents.
Requirements for Drivers
If church vehicles are always operated by well-trained drivers, the risks involved in transporting groups to and from services and events will be greatly reduced. The lives of those under our supervision should be entrusted only to the most capable drivers, so transportation providers must be selected carefully.
The following requirements and guidelines apply both to drivers of church-owned vehicles and drivers of privately-owned vehicles which are being used to transport individuals to and from church-sponsored activities. Drivers are required to:
In addition, we recommend that all church workers who interact with minors read the document “What You Can Do About Child Abuse,” published by the Oregon Department of Human Services (publication DHS 9061). It is available at https://apps.state.or.us/Forms/Served/de9061.pdf.
Transportation staff must also be prepared to fulfill on an ongoing basis any additional training or recertification requirements established by the Apostolic Faith organization.
These requirements must be completed and the certification recorded in the local church office before an individual begins driving for the Apostolic Faith organization. Application and certification records are to be kept on file in the church office for insurance purposes.
Anyone who has ever been convicted of child abuse will not be allowed to work with children. Other criminal offenses may also disqualify an individual from serving as part of the transportation staff.
Requirements for Sunday School Van Attendants
An authorized attendant must accompany the driver on each Sunday school route to help the children get on and off the vehicle safely, and to maintain order during transit. Van attendants for an Apostolic Faith Church sponsored activity for children or youth must be at least sixteen years of age, and of the same gender as the driver or a close relative of the driver. (Close relatives must be approved by the pastor or Sunday school superintendent.)
Adult attendants must meet the following requirements:
Attendants who are under the age of eighteen must meet the following requirements:
Transportation Record Keeping - 3.3
All records and documentation related to Apostolic Faith driver certification, Sunday school transportation, insurance, and activity logs are to be retained in the records in the local church office.
Driver Certification Records
The following records should be on file for each approved driver:
Each pastor should maintain a list of all approved drivers for the local church. (Drivers are required to report any change in their driving status to the pastor or transportation supervisor.)
Sunday School Van Records
For church-sponsored events other than regular Sunday school transport, all minors who are driven to and from activities must present a Youth Activity Permission Form filled out by the parent/legal guardian in order to ride on church-provided transportation. Van drivers are responsible to obtain the permission forms for any minors on their van. This form should be retained in the van during transport, given to the activity supervisor at the event, and filed in the church office subsequent to the activity.
Information to Retain in Church Vehicles
In addition to certification of current liability insurance, the following documents should be kept either in the glove compartment or under the visor in each church-owned vehicle:
Transportation Safety Guidelines - 3.4
The Apostolic Faith organization is committed to ensuring that every individual is physically and emotionally safe while in the care of the church. With that goal in mind, the following guidelines have been established for vehicle operators.
Requirements Regarding Vehicle Use
Transportation providers for the Apostolic Faith organization should:
15-passenger Van Usage
Despite alerts from the National Highway Transportation Safety Administration (NHTSA), the number of rollovers and other accidents involving 15-passenger vans continues to increase. The NHTSA has found that 15-passenger vans are far more likely to roll over than any other vehicle. They are nearly three times more likely to roll over when carrying ten or more passengers than the same van carrying five or fewer passengers because the passenger weight raises the center of gravity and shifts it to the rear. For these reasons, the following precautions should be taken:
Fleet Maintenance - 3.5
Owning buses and vans gives the church an ability to transport people wherever and whenever necessary. However, church-owned vehicles can fall into disrepair, especially if they are used infrequently or if no one is specifically responsible for their upkeep. A routine maintenance program can help keep church vehicles dependable for the people who rely on them.
Apostolic Faith churches are expected to take vehicle maintenance seriously. To assist in this area, the following guidelines have been established:
Emergency Procedures - 3.6
Driving in Hazardous Conditions
At times, drivers who provide transportation to and from Sunday school or other church-sponsored functions may face inclement weather causing hazardous road conditions. It is important for all church drivers to be thoroughly familiar with the techniques described in the Procedure Guidelines for Transportation Providers for safely operating a vehicle when visibility is reduced, pavement is wet, or ice and/or snow have accumulated on the road.
If drivers have any doubt about their ability to safely operate a vehicle in such conditions, they should discuss their concerns with the pastor or transportation supervisor. If substitute drivers who are experienced in handling poor road conditions are not available, the pastor may want to consider cancelling the event.
If a vehicle breaks down while being used to transport individuals to or from a church event, the driver should take the following steps.
If a child is injured while getting on the van, the driver or attendant should immediately notify the parent/guardian, while leaving one staff member with the other children already on the van.
In the event of a vehicle accident, the driver should take the following steps:
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Safe Sanctuaries VideoMinisters' Meeting
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